text searchable

pdf documents

A major advantage of storing your documents as scanned images is the opportunity to automatically search the documents for key words or phrases.

SMS can utilise Optical Character Recognition techniques to process all or part of your scanned images to create a searchable file of printed or computer printed text.

This facility is invaluable for many applications for example

• A personnel file can be indexed and stored by employee name and number but then retrieved and automatically searched for a specific name or job reference
• A batch (literally thousands) of customer files can be searched for a particular part or process reference
• Files of invoices, purchase orders etc can be searched for invoice numbers, PO numbers etc
• Legal files can be search for key phrases or references

This type of search is probably only required very occasionally but when it involves paper files can involve many hours (days or even weeks) of manual searching.  With text searchable document images it will take minutes (or even seconds)

SMS offer this service at a surprisingly small extra cost – try it out when you take advantage of the Free Test Scan to see how it would work for you.